Importing students

The Student Import wizard accepts .xlsx and .csv and processes files in batches of 500 rows.

Template

Download the official template from Data Management → Students → Import → Download Template.

Required columns:

registration_no  (unique, string)
first_name       (string)
last_name        (string)
class            (must match an existing class code)
dob              (YYYY-MM-DD)
gender           (M / F)
parent_phone     (E.164 or local Ugandan format)

Optional columns include middle_name, address, religion, nationality, and up to 5 emergency contacts.

Validation rules

Duplicate registration_no — rejected
Unknown class code — rejected
Invalid date — rejected
Malformed phone — auto-normalized (with an AI hint) or rejected

Correcting rejected rows

The importer shows every rejected row with the reason. Fix in-place and re-run — successful rows are not re-imported.

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